Guide
Mineral collection software: a guide for collectors
Spreadsheets were never designed for minerals. A real mineral collection catalogue needs fields for Mohs hardness, locality, crystal habit, provenance and photos — all linked, searchable and shareable.
Built for mineralogy
The fields a mineral collector actually needs
Museumica treats minerals as first-class specimens. Every record can carry the scientific and curatorial data that matters to collectors.
Mohs hardness
Record hardness from 1 to 10 in a dedicated field. Museumica keeps it structured and sortable, so you can group specimens by scratch resistance or compare your suite of hardness-reference samples.
Locality & provenance
Store the mine, region, country, and even GPS coordinates. Provenance notes attach directly to the specimen, so a locality name never drifts away from the photo it describes.
Weight, dimensions & habit
Mass, dimensions, crystal system, habit, luster, colour streak and associated minerals all have their own place — not crammed into one spreadsheet cell.
Accession & valuation
Track acquisition date, purchase price, seller, insurance value and condition notes privately. Public pages hide financial data automatically.
AI-assisted descriptions
Turn a terse set of fields into polished, museum-quality prose. The AI uses your real metadata, so it never invents locality or hardness data.
Spreadsheets vs. Museumica
Why generic spreadsheets fall short
- One flat row forces you to flatten complex mineral data into a single cell.
- Photos, provenance notes and locality maps live in separate folders.
- A typo in 'Mohs hardness' breaks sorting and makes reports unreliable.
- Sharing means exporting fragile files; online spreadsheets expose private valuations.
- There is no public museum view for visitors or fellow collectors.
What you get with Museumica
- Structured fields validated for mineral data.
- Unlimited images attached to each specimen record.
- Interactive map of collection localities.
- Museum-quality labels with locality, hardness and accession number.
- A public museum page you control — private notes stay hidden.
- CSV and PDF export whenever you want your data back.
Getting started
How to move your mineral collection into Museumica
- 01
Create a free workspace
Sign up and claim your personal URL at www.museumica.com/your-name.
- 02
Add your first mineral
Fill in name, locality, Mohs hardness, dimensions, photos and provenance. Or import a CSV if you already have a spreadsheet.
- 03
Organise and publish
Group specimens into collections, print labels, and optionally publish a public museum for visitors.
FAQ
Common questions
- Can I import my existing mineral spreadsheet?
- Yes. Museumica supports CSV import, and it maps common columns like species, locality, hardness and weight into the right fields.
- Is there a free plan?
- The Hobby plan is free for personal collections and includes all core mineral-cataloguing fields.
- Can I keep my collection private?
- Absolutely. All specimens are private by default. You choose which collections or exhibitions to publish.
- Does it work on mobile?
- Yes. The interface is responsive, so you can photograph a new acquisition and log it from your phone at a show or field site.
Ready to catalogue your minerals properly?
Join collectors who have moved from brittle spreadsheets to a real mineral collection manager.
Start free — no credit card required