Guide
Insect collection software: a guide for entomologists
Spreadsheets were never designed for insects. A real entomology collection catalogue needs fields for species, order, locality, host plant, collector and label data — all linked, searchable and shareable.
Built for entomology
The fields an insect collector actually needs
Museumica treats insects as first-class specimens. Every record can carry the scientific and curatorial data that matters to entomologists.
Order, family & species
Record order, family, genus, species and authority in dedicated fields. Museumica keeps your entomological nomenclature structured and searchable across Lepidoptera, Coleoptera, Hymenoptera and beyond.
Locality, host & collector
Store country, region, GPS coordinates, host plant and collector name. Provenance attaches directly to the specimen, so a label datum never drifts away from the pinned insect.
Sex, life stage & dimensions
Sex, life stage, wingspan, body length and a condition grade all have their own place — not crammed into one spreadsheet cell. Filter your male morphos or teneral beetles in seconds.
Accession & valuation
Track acquisition date, purchase price, dealer, insurance value and rearing history privately. Public museum pages hide financial data automatically.
AI-assisted descriptions
Turn a terse set of fields into polished, museum-quality prose. The AI uses your real metadata, so it never invents a species or locality.
Spreadsheets vs. Museumica
Why generic spreadsheets fall short
- One flat row forces you to flatten complex entomological data into a single cell.
- Photos, label transcriptions and locality maps live in scattered folders.
- A typo in the species name breaks sorting and makes reports unreliable.
- Sharing means exporting fragile files; online spreadsheets expose private valuations.
- There is no public museum view for visitors or fellow entomologists.
What you get with Museumica
- Structured fields validated for entomological data.
- Unlimited images attached to each specimen record.
- Interactive map of collection localities.
- Museum-quality labels with species, locality, collector and accession number.
- A public museum page you control — private notes stay hidden.
- CSV and PDF export whenever you want your data back.
Getting started
How to move your insect collection into Museumica
- 01
Create a free workspace
Sign up and claim your personal URL at www.museumica.com/your-name.
- 02
Add your first insect
Fill in species, order, locality, collector, dimensions, photos and label data. Or import a CSV if you already have a spreadsheet.
- 03
Organise and publish
Group specimens into drawers and collections, print labels, and optionally publish a public museum for fellow entomologists.
FAQ
Common questions
- Can I import my existing entomology spreadsheet?
- Yes. Museumica supports CSV import and maps common columns like species, order, locality and collector into the right fields.
- Is there a free plan?
- The Hobby plan is free for personal collections and includes all core entomology fields.
- Can I keep my collection private?
- Absolutely. All specimens are private by default. You choose which drawers, collections or exhibitions to publish.
- Does it work on mobile?
- Yes. The interface is responsive, so you can photograph a new specimen and log it from your phone, even in the field.
Ready to catalogue your insects properly?
Join entomologists who have moved from brittle spreadsheets to a real insect collection manager.
Start free — no credit card required